Software for document storage and distribution can streamline document-based workflows, and can eliminate manual processes. With an integrated solution companies can automate the entire process from start to finish and reduce costs while improving efficiency and ensuring compliance.
Instead of sifting through folders, emails, and files, a central repository allows employees, stakeholders and customers to access important documents immediately. This data chaos reduces productivity and creates frustration for everyone involved. With the help of a digital document management system, users can quickly and easily locate documents and the system keeps track of every file modification to avoid loss of data.
Cloud-based document management systems are an excellent alternative for businesses that require the highest level security. This type of system permits businesses to store their documents on a secure server or cloud environment that is maintained and managed by the vendor. It also provides a backup of all files and documents that can be accessed even when your internet connection goes down.
On-premise software is another document management solution. It is a computerized system that uses local storage and servers to manage data and files. This method requires IT assistance to maintain and update the system, but it provides you with complete control over all documents and data.
For companies that require a central solution for document storage but wish to permit commercial teams to modify and delete files, we suggest exploring solutions like urCollection. This software has been specially designed for commercial teams that work in mobility, and it enables them to share documents through a web interface while keeping the document version history secure.