Document sharing software lets multiple users work on the same document at the same time. This helps avoid miscommunication and reduces turnaround times for projects.
Online document sharing is possible from any device with an Internet connection. It also cuts down on the space needed to keep hard copies and removes restrictions on the size of files.
There are many ways to share files including using FTP and SFTP, cloud storage solutions such as Box, and P2P networks however, the most effective document sharing software has centralized management interfaces and security features that allow encryption and data-in transit protection, and real-time synchronization.
Project managers should also be looking for features such as history and version controls as well as collaboration detection to make it easy to track changes and ensure that everyone is working on the most current draft. The ability to add comments to and assign tasks also allows teams to share information about documents.
ClickUp is a complete project management tool with document sharing capabilities. Its flexible permissions allow users to select who can view edit, delete, or view files. It also lets users see who is currently editing the document in real-time. Its file syncing feature ensures the latest version of files mirrored on every device, while its collaboration detection feature lets users know when others are viewing or comment on. The tool comes with a huge collection of spreadsheets, wikis and notes to aid teams in staying on the right track.
https://www.sharingvirtual.net/the-basics-of-document-sharing-online-by-data-room